Mascot Design Competition Terms and Conditions

These terms and conditions (the “Terms”) form the basis on which Leamington Football Club Limited
and The Brakes Community Foundation CIO (“we”, “our” and/or “us”) operates the Mascot Design
Competition (“the Competition”). You are invited to design a mascot which we can use at football
games and other event we put on. Use your imagination, there are no limits except that the winning
design will be made into a mascot costume that someone can wear.

These Terms should be read in conjunction with our main terms, policies and procedures
(“Policies”), in force from time to time. Copies of all Policies are available on our websites
(https://www.leamingtonfc.co.uk/ and http://brakescommunityfoundation.co.uk/).

PARTICIPATION
To be considered for this Competition, you (the “Entrant”) must submit an Entry within the Entry
Period. Your eligibility for this Competition and Entry are subject to these Terms.

PRIZE
A trophy, First Team match day experience and £50 voucher to use at our community sessions will
be awarded to the chosen winner of the Competition, subject to these Terms.
(the “Prize”)
We may also invite the winner of the Competition to work with us to produce the winning design for
the mascot.

1. DEFINITION AND INTERPRETATION
1.1. The following definitions apply to these Terms:
Business Day means a day other than a Saturday, Sunday or public holiday in England, when
banks in London are open for business.
Entrant means any individual who is aged 16 or under, acting with their parents permission, consent
and agreement with these Terms, who submits an Entry in accordance with these Terms and is eligible
under clause 2.
Entry means an original design for our mascot created by an Entrant in compliance with these Terms.
Entry Period means from 9am (UK time) Friday 25th October 2024 to 6pm (UK time) Friday 15th
November 2024.
Intellectual Property means patents, rights to apply for patents, trademarks, trade names, service
marks, domain names, copyrights and all applications and registration of such worldwide,
schematics, industrial models, inventions, know-how, trade secrets, computer software programs,
and other intangible proprietary information.

2. ELEGIBILITY
To be eligible for the Competition, the Entrant must, as at 9am (UK time) on Friday 25th
October 2024, be aged 16 or under.

3. SUBMITTING YOUR ENTRY
3.1. We will only accept one Entries per Entrant.
3.2. You must submit your Entry within the Entry Period only. We will not accept an Entry
submitted outside of the Entry Period.
3.3. To enter the Competition you must submit your Entry to the relevant teacher in your
school or in the box at our stadium on Harbury Lane
3.4. Your Entry must be your own work and must not have been published elsewhere. It is
your responsibility to ensure that your Entry does not infringe any laws or the copyright
of any third party.
3.5. By submitting you Entry, you are agreeing to be bound by these Terms. An Entry that
does not comply with these Terms or is otherwise incomplete (to be decided at our sole
and absolute discretion), will be disqualified.
3.6. We will reject an Entry we deem, in our sole and reasonable discretion, to be
inappropriate, offensive or otherwise in breach of these Terms.

4. SELECTING A WINNER
4.1. Week beginning 18th November 2024, a panel of 3 (“the Judges”) will select the winning
Entry based on creativity, and the ability that it can be made into and worn as a mascot
by us.
4.2. The Judges reserve the right to request from, the winning Entrant, amendments to the
winning Entry.
4.3. Only one winner will be chosen for this Competition. Only the winning Entry will be used
as the Mascot.
4.4. The decision of the Judges will be final. No correspondence or discussion shall be
entered into by an Entrant or any other party on the Entrant’s behalf regarding the
process or details of the Judge’s decision.
4.5. We will notify the winner via email (the “Notification”) following the decision being made in
accordance with clause 4.1 using the email address used to submit the Entry.
4.6. An announcement of the winner will be made online during the week beginning 25th
November and at our ground on Saturday 21st December following the match fixture
between Leamington FC and Curzon Ashton, where the winner will also be awarded the
prize.
4.7. The winner will be awarded the Prize as stated above. No cash alternative is available.
The Prize is personal to the winner and is non-transferrable and excludes any additional
costs.
4.8. The winner agrees that their name and likeness may be used by us for promotional
purposes and they agree to take part in post promotion publicity.

5. DATA PROTECTION
5.1. By entering the Competition, you consent to your contact details being used by us to
contact you in connection with the Competition. We will at all times process your
personal data in accordance with our Privacy Policy, which is available on our website
(https://www.leamingtonfc.co.uk/index.php/club/policies/privacy-policy) or upon request,
which is compliant with the UK GDPR and the Data Protection Act 2018 both as
amended, extended or re-enacted from time to time.

6. INTELLECTUAL PROPERTY
6.1. All Entrants are granted permission, from the start of this Competition to the expiry of the
Entry Period, to use our logos for the purpose of participating in this Competition only.
6.2. All Entries and any accompanying material and information submitted to us will become
our property on receipt and will not be returned.
6.3. You warrant to us that your Entry is your own original work and that it does not contain
anything defamatory, obscene or otherwise offensive words or images.
6.4. You warrant to us that you are the sole creator and owner of the copyright for your Entry.
6.5. If you are selected as the winner of the Competition:
6.5.1. You agree to waive all moral rights in your Entry;
6.5.2. You agree to assign to us, with full title guarantee, all rights, title and interest in
and to the copyright, design right and any other Intellectual Property rights in your
Entry;
6.5.3. You will promptly do all such further acts including the execution of all such other
documents, as we may from time to time require for the purpose of securing for
ourselves all rights, title and interest in and to the Intellectual Property rights
assigned to us in accordance with clause 6.5.2 and
6.5.4. You agree that we may edit, alter, adapt, manipulate, modify or otherwise deal
with your Entry (or any portion of it) in any manner in which we see fit.

7. GENERAL
7.1. We reserve the right to withdraw or amend the Terms or the Competition at any time.
7.2. Where there is a law or regulation prohibiting the provision of the Prize to you from us,
the applicable law/regulation shall prevail and we will not provide the Prize to you.
7.3. It is your responsibility to ensure that, if you are eligible for the Competition under these
Terms, you are able to use the Prize; this includes being able to use the Prize in your
country of residence. No alternative prize will be provided by us.
7.4. You are fully responsible for and shall indemnify us for and in respect of any tax
(including but not limited to income tax and National Insurance contributions) you are
required to pay in relation to your participation in the Competition.
7.5. You shall indemnify us against any claim, liability, costs, loss or damage we incur
resulting from your Entry or participation in the Competition including but not limited to
your Entry infringing third party Intellectual Property or containing harmful content.
7.6. The Competition can be applied at the same time as other offers run by us.
7.7. The Prize is awarded at our sole discretion and our decision is final.
7.8. We are not liable for any loss or damage arising out of your use of the Prize, or any
interception of the Prize once distributed.
7.9. We accept no responsibility for an Entry that is lost, corrupted, or not successfully
completed regardless of cause, including, but not limited to, any equipment failure,
technical fault, technical malfunction, computer hardware or software failure, satellite,
network or server failure of any kind, and proof of sending shall not be proof of receipt. It
is the sole and absolute responsibility of the Entrant to submit their Entry in accordance
with these Terms.
7.10. We accept no liability for any costs incurred by an Entrant for submitting an Entry
regardless of whether the Entry was successful or unsuccessful.
7.11. We will not be liable for any Intellectual Property infringement that arises from, or in
connection with, the Competition and an Entrant’s participation in the Competition
including an Entrant’s Entry.
7.12. We are not liable to you in respect of any claims or losses arising from these Terms and
the Competition. The above limitation of liability shall not apply to any claims that relate
to death or personal injury through our negligence.
7.13. You may not transfer any of your rights under these Terms to any other individual or
entity.
7.14. These Terms are between you and us, and only related parties (such as parents or
guardians of an Entrant) accept and are bound by them.
7.15. We may transfer our rights and obligations under these Terms to another organisation.
We will always tell you in writing if this happens and we will ensure that the transfer will
not affect your rights under our relationship. If you are unhappy with the transfer you may
contact us to terminate the relationship within 30 days of us telling you about it.
7.16. If we delay in enforcing any of these Terms, we may still enforce any of them later. If we
do not insist immediately that you meet your obligations under these Terms, or if we
delay in taking steps against you in respect of you breaking these Terms that will not
mean that you do not have to do those things and it will not prevent us from taking steps
against you at a later date.
7.17. If we delay in carrying out our obligations to you under these Terms caused by
circumstances beyond our reasonable control, then we will not be liable to you (or any
other person) for the consequences of that delay.
7.18. Each of the provisions in these Terms operates separately. If a court finds any part of
these Terms unlawful, the remaining provisions will continue in full force and effect.
7.19. These Terms are governed exclusively by laws of England and Wales and both you and
us irrevocably submit to the exclusive jurisdiction of the courts of England and Wales for
any claim arising under or in connection with these Terms and any non-contractual
obligation arising out of or in connection with them.